# IEEE IV 2023 Paper Kit

## General Information

#### Procedure

The IEEE IV 2023 paper submission and review process is being conducted in a manner similar to previous IEEE IV conferences:

• Authors who wish to participate in the conference will create documents consisting of a complete description of their ideas and applicable research results in a maximum of 6 pages for technical content including figures and possible references, and with up to two additional pages, for a fee of $100 per page. • Submit the paper and copyright form electronically. This paper submission must be submitted in final, publishable form before the submission deadline listed below. • Check the IEEE IV 2023 website for the status of your paper. • Paper submissions will be reviewed by experts selected by the conference committee for their demonstrated knowledge of particular topics. The progress and results of the review process will be posted on this website, and authors will also be notified of the review results by email. • If your paper is accepted, it will be assigned to either a lecture or a poster session by the program committee. Prepare a lecture or poster presentation accordingly, following the guidelines included in this document. The review process is being conducted entirely online. To make the review process easy for the reviewers, and to assure that the paper submissions will be readable through the online review system, we ask that authors submit paper documents that are formatted according to the Paper Kit instructions included here. #### Requirements Papers must be submitted by the deadlines. There will be no extensions. Accepted papers MUST be presented at the conference by one of the authors. One of the authors MUST register for the conference at one of the non-student rates offered, and MUST register before the deadline given for author registration. Failure to register before the deadline will result in automatic withdrawal of your paper from the conference proceedings and program. A single registration may cover up to two papers. IEEE IV 2023 requires that each accepted paper be presented by one of the authors in-person at the conference site according to the schedule published. Any paper accepted into the technical program, but not presented on-site will be withdrawn from the official proceedings archived on IEEE Xplore #### Important Dates  Regular Paper Submission Deadline: Author Rebuttal Deadline: Paper Acceptance Notification: Final Paper Submission Deadline: Author Registration Deadline: #### Preparation of the Paper #### Document Formatting Use the following guidelines when preparing your document: LANGUAGE: All proposals must be in English. MARGINS: Documents should be formatted for standard letter-size (8-1/2″ by 11″ or 216mm by 279mm) paper. Any text or other material outside the margins specified below will not be accepted: • All text and figures must be contained in a 178 mm x 229 mm (7 inch x 9 inch) image area. • The left margin must be 19 mm (0.75 inch). • The top margin must be 25 mm (1.0 inch), except for the title page where it must be 35 mm (1.375 inches). • Text should appear in two columns, each 86 mm (3.39 inch) wide with 6 mm (0.24 inch) space between columns. • On the first page, the top 50 mm (2″) of both columns is reserved for the title, author(s), and affiliation(s). These items should be centered across both columns, starting at 35 mm (1.375 inches) from the top of the page. • The paper abstract should appear at the top of the left-hand column of text, about 12 mm (0.5″) below the title area and no more than 80 mm (3.125″) in length. Leave 12 mm (0.5″) of space between the end of the abstract and the beginning of the main text. TYPE: Face: To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman or Computer Modern fonts. If a font face is used that is not recognized by the submission system, your proposal will not be reproduced correctly. Size: Use a font size that is no smaller than 9 points throughout the paper, including figure captions. In 9-point type font, capital letters are 2 mm high. For 9-point type font, there should be no more than 3.2 lines/cm (8 lines/inch) vertically. This is a minimum spacing; 2.75 lines/cm (7 lines/inch) will make the proposal much more readable. Larger type sizes require correspondingly larger vertical spacing. TITLE: The paper title must appear in boldface letters and should be in ALL CAPITALS. Do not use LaTeX math notation ($x_y$) in the title; the title must be representable in the Unicode character set. Also try to avoid uncommon acronyms in the title. AUTHOR LIST: The authors’ name(s) and affiliation(s) appear below the title in capital and lower case letters. IV does not perform blind reviews, so be sure to include the author list in your submitted paper. Proposals with multiple authors and affiliations may require two or more lines for this information. The order of the authors on the document should exactly match in number and order the authors typed into the online submission form. The LaTeX template has instructions for listing one or two authors. If you need to list more than 2 authors, please use the following structure: \name{Author Name$^{\star \dagger}$\qquad Author Name$^{\star}$\qquad Author Name$^{\dagger}$} \address{$^{\star}$Affiliation Number One \\$^{\dagger}\$}Affiliation Number Two

ABSTRACT: Each paper should contain an abstract of approximately 100 to 150 words that appears at the beginning of the document. Use the same text that is submitted electronically along with the author contact information.

INDEX TERMS (KEYWORDS): Enter up to 5 keywords separated by commas.

BODY: Major headings appear in boldface CAPITAL letters, centered in the column. Subheadings appear in capital and lower case, either underlined or in boldface. They start at the left margin of the column on a separate line. Sub-subheadings are discouraged, but if they must be used, they should appear in capital and lower case, and start at the left margin on a separate line. They may be underlined or in italics.

REFERENCES: List and number all bibliographical references at the end of the paper. The references can be numbered in alphabetic order or in order of appearance in the document. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [2]. An additional final page (the fifth page, in most cases) is allowed, but must contain only references to the prior literature.

The end of the document should include a list of references containing information similar to the following example:

[1] D. E. Ingalls, “Image Processing for Experts,” IEEE Trans. ASSP, vol. ASSP-36, pp. 1932-1948, 1988.

ILLUSTRATIONS & COLOR: Illustrations must appear within the designated margins. They may span the two columns. If possible, position illustrations at the top of columns, rather than in the middle or at the bottom. Caption and number every illustration. All halftone illustrations must be clear in black and white. Since the printed proceedings will be produced in black and white, be sure that your images are acceptable when printed in black and white (the electronic, conference-distributed proceedings and the IEEE Xplore proceedings will retain the colors in your document).

PAGE NUMBERS: Do not put page numbers on your document. Appropriate page numbers will be added to accepted papers when the conference proceedings are assembled.

#### Rebuttal Guide

The authors’ rebuttal is addressed to the Chairs only. Reviewers will not see it and will not be able to change their review reports.

• The goal of the rebuttal is to inform the Chairs of major misunderstandings or incorrect statements in the review reports. The rebuttal should focus only on major critiques. Since the length for rebuttal is limited, it is important that the authors group reviewer comments into a few major categories; prioritize and focus on addressing major concerns, and also condense the response down to the essentials.
• Do not add new results; do not promise to expand your paper to address all the questions raised by the reviewers, as you will not be able to change your article substantially. These promises are likely not to be taken seriously.
• Keep your rebuttal polite! Being confrontational does not bring any added value to the paper and the review process. However, if you feel you have received a review that was not courteous, or made false or unsubstantiated arguments, you should point this out.

Preparation of the Presentation

Presentation preparation details will be provided here later.